Patients who stopped coming in.
You spent years earning them. Now they’re a list in your software that nobody has time to call.
To:For independent dental practices
Your best new patients are already in your patient list.
RecallCrew brings lapsed patients back, answers every call and turns good visits into 5-star reviews. Done for you, for one flat monthly fee.
[[TODO: bookingUrl]]
25 lapsed patients back on your schedule in 90 days, or your setup fee back. See the terms
HIPAA-compliantBAA signed before we touch patient dataWorks with [[TODO: testedPracticeSoftware]]
Three leaks in every practice. You’ve already paid for all three.
Calls nobody answers.
Lunch, after hours, a packed Monday. New patients don’t leave voicemails. They call the next office.
Reviews nobody asks for.
Happy patients walk out without leaving one, and the practice down the street gets found first.
Meet your crew: the front desk that never calls in sick.
- Recall Coordinator
- Finds every patient overdue for a visit and brings them back by text, phone call and a tracked postcard. Your team gets each booking request instantly.
- AI Receptionist
- Answers every call, 24/7. Takes booking and reschedule requests, answers questions about hours and insurance, and hands off to your team when a person should take it.
- Review Manager
- Asks every patient for a Google review after their visit and drafts HIPAA-safe replies for your approval. You hear about an unhappy patient the same day.
One flat monthly fee. No cut of your production.
Texts get ignored. Postcards get kept.
Every reactivation campaign pairs texts and calls with a postcard carrying the patient’s own QR code. They scan, pick a time, and you see exactly which cards brought people back.
Sample postcard
Time for your checkup.
Your Practice Name
Live in 14 days. Results on your schedule, not in a slide deck.
Get your free revenue report.
Answer five questions and see what your inactive patients are worth. No patient data needed.
We set it all up.
BAA signed, phones connected, patient list loaded and the first reactivation wave out within 14 days.
Read your Monday scorecard.
Patients reactivated, calls answered, visits booked and reviews earned, every week.
Monday Scorecard · Your Practice Name
- Lapsed patients contacted
- 120
- Visits booked
- 9
- After-hours calls answered
- 31
- New Google reviews
- 6
RecallCrew
Hoover, Alabama
The RecallCrew 90-Day Guarantee
If we don’t book at least 25 lapsed patients back on your schedule within 90 days of launch, we refund your $997 setup fee and keep working at no monthly charge until we do.
For practices with 500+ patients overdue 12 months or more. Full terms in your agreement.
Simple pricing. No revenue share.
Founding Practice Pilot
First 10 practices only.
- Setup
- $997
- Monthly
- $1,497
- Term
- 90-day pilot, then month-to-month. Founding rate locked for 12 months.
- AI receptionist, 24/7
- Reactivation by text, call and postcard (500 postcards a quarter included)
- Google review requests and reply drafts
- Monday scorecard
- BAA and HIPAA-ready setup
- The 90-Day Guarantee
[[TODO: foundingCalendarUrl]]
How RecallCrew compares
| DIY software | Revenue-share callers | RecallCrew | |
|---|---|---|---|
| Who does the work | Your front desk | Their call team | We do, end to end |
| How you pay | $197–$750/mo | 10–20% of what comes back | $1,497/mo flat |
| Reaches patients by mail | No | No | Yes, tracked postcards |
| Guarantee | No | Some | 25 patients in 90 days or setup back |
| Setup | You configure it | Calling only | All three, live in 14 days |
Photo 01 · Austin, portrait
Why I built RecallCrew
I’ve spent nearly 20 years building, running and selling businesses, including a retail chain that grew to 28 stores. The cheapest customer we ever won was the one who came back. Your practice is sitting on hundreds of those patients, and nobody has time to call them. RecallCrew does it for you, with an owner you can actually reach.
Austin Bond, Founder
Questions dentists ask
Does this replace my front desk?
No. It covers overflow, after-hours calls and the follow-up your team never gets to. Your team gets fewer interruptions.
Is it HIPAA-compliant?
Yes. We sign a Business Associate Agreement before we touch patient data, and every tool in our stack is covered by one.
Which practice software do you work with?
[[TODO: testedPracticeSoftware]]
What if my patients ignore texts?
That’s why every campaign also calls and mails a tracked postcard.
How long is the commitment?
90 days, then month-to-month.
Who owns the data and the phone numbers?
You do. If you leave, they go with you.
Can you bring in new patients too?
Yes. Once your phones and recall are covered, we add ads that send new patients to a front desk that answers every call.
What does it cost?
$997 setup and $1,497 a month for founding practices. No revenue share.
Find out what your inactive patients are worth.
Five questions. Two minutes. No patient data.
Or call our AI receptionist: [[TODO: demoPhone]]